Corporate Secretary and Board Support Service Manager,
Corporate

Responsibilities of the role

• Oversee, develop, manage board support / corporate secretary service line for the firm, including 
management of a support team in the future
• Provide board support for a portfolio of client companies, including but not limited to:
o Drafting and finalizing agendas
o Scheduling of meetings
o Coordination of attendees
o Preparation of board packs 
o General support for the directors throughout the meetings
o Drafting and finalization of board minutes and action items
• Manage and coordinate the onboarding process of new board support clients
• Manage Hawksford's internal and client board support meeting calendars 
• Assist with annual reviews of board support clients
• Manage tracking of KPI information / invoicing / AR collections
• Manage the document handling requirements for the firm and clients, including coordinating Apostille / 
Notarial documents, courier entry, document tracking and logs
• Take an active role in assisting with fee proposals, and marketing efforts
• Provide general administrative support to the partners and other senior management when needed across 
all functions
• Assist with ad hoc projects as required to support the partners and other senior management

Requirements of the role:

• A minimum of 10 years of work experience in providing board support / corporate secretary services, 
including managing, developing, and oversight of support team
• A corporate secretarial qualification i.e. (Chartered Corporate Secretary with the Chartered Governance 
Institute UK) is a core requirement for this role
• Institute of Chartered Secretaries and Administrators (ICSA) membership in good standing is a core 
requirement for this role
• A legal, finance and/or governance related degree is a core requirement for this role
• Must have extensive experience in a client facing role dealing with investment managers and be 
comfortable liaising directly with clients in person and via email, phone, and video conference
• Must possess excellent organizational, interpersonal and language skills and the ability to work in a fast-paced environment with rigid deadlines.
• Demonstrate an excellent attention to detail, project management and time management skills
• Must be flexible and willing to work overtime hours as required on a regular basis during peak periods

Compensation:

• Annual remuneration of US$120,000 to US$140,000 (depending on experience and credentials) – plus a 
discretionary bonus and statutory benefits
• Discretionary Annual Bonus, up to five weeks of vacation, plus other statutory benefits

Working hours:

• Working hours are 37.5 hours per week, 5 days a week 7.5 hours per day, work pattern to be confirmed.

Applicants should send a cover letter and CV to People_CYM@hawksford.com