Document Management Assistant

We are looking to recruit a Document Management Assistant to join our Team. This role is part time for 25 hours per week

Location: Jersey
Before you apply:

 Five years’ Jersey residency required for this role, as required by Control of Housing and Work (Jersey) Law 2012

Roles at this level are engaged in prescribed, reactive work, performing straightforward tasks within established routines and procedures and under regular or direct supervision. They involve responding to routine queries/issues/circumstances, and referring any unusual or non-routine situations to others. The work is typically to short deadlines, providing courteous and effective service to others. 

Principal Accountability: 

  • Attend to the day to day business filing and scanning into the appropriate entity files and e-files and in accordance with business procedure.
  • Attend to filing and scanning of minutes, documents etc into the appropriate entity files and e-files and in accordance with business procedure.
  • Attend to book-keeping filing and scanning into the appropriate entity files and e-files and in accordance with business procedure.
  • Attend to archive file retrieval and delivery.
  • Attend to archive file requests, delivery and return files utilising appropriate systems.
  • Assist with reception cover
  • Assist team with making up new files/closing and archiving files.
  • Assist with Secure Custody input/scanning/filing.
  • Assist with CDD scanning and filing.
  • Assist with ad-hoc scanning for the business.
  • Assist with ad-hoc data administration.
  • Cover for other Filing/Scanning Clerks during periods of leave.
  • Record all time on the Company’s time recording system and ensure narrative is clear.
  • Such other duties as the management may at times reasonably require.  This job description is a guide to the principal, current duties of the job.  It does not form part of the contract of employment. 

This job description is a guide to the principal, current duties of the job.  It does not form part of the contract of employment.

To find out more or have a confidential discussion, please email careers@hawksford.com or call +44 1534 740000.

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