Part Time - Business Support Assistant

We are looking for someone to join our Global Operations Team on a part time basis. The successful candidate will assist with managing the Jersey Reception Team and related duties to facilitate the day-to-day smooth operation of the department. The post holder will also be required to provide administrative support to the Data Protection Officer as and when required.

Location: Jersey
Before you apply: Five years’ Jersey residency required for this role, as required by Control of Housing and Work (Jersey) Law 2012.

The type of person we are looking for:

We are looking for someone to join our Global Operations Team on a part time basis to provide administrative support to the team, to assist with managing the Jersey Reception Team and the day-to-day duties and assist the Data Protection Officer as and when required.

Principal accountabilities:

  • Handle and direct queries and requests from colleagues and customers
  • Ensure support requirements, issues and actions are communicated in a flexible and adaptable manner depending on situation/individual concerned
  • Supervise the professional greeting of clients and visitors, to the highest standards
  • Produce, manage and operate the reception rota, checking future planned absences and planning cover when necessary
  • Review of existing standards and procedures while implementing new best practices to ensure a seamless delivery of Front of House Services
  • On-going development of skills and knowledge for the FOH team, providing guidance and support
  • Arrange travel arrangements as required for the Operation’s Team
  • In the absence of the CEO’s EA, manage any travel arrangements for Group Directors
  • Finalise and deliver all reports required by the Operations Team for the business i.e. board reports
  • Assist the Team with the preparation for internal meetings such as agendas, meeting notes etc.
  • Undertake any training or professional qualifications to enable delivery of this role to the business
  • Such other duties as the management may at times reasonably require


This job description is a guide to the principal, current duties of the job.  It does not form part of the contract of employment

The knowledge and skills required:

  • Experience and knowledge of working within a similar role
  • Strong written and verbal communications skills
  • Possess strong customer service skills
  • The ability to work well in a team
  • Problem solving skills
  • Be effective in cross-functional collaboration
  • Good understanding of Data Protection is desirable 

To find out more or have a confidential discussion, please email careers@hawksford.com or call +44 1534 740259.

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