Corporate Administrator, Funds

Principal Accountabilities:

Registered Office and Corporate Administration

• Support the formation, incorporation and ongoing administration of Cayman companies, limited liability companies, partnerships and other corporate structures.
• Prepare resolutions and supporting documents for company changes, including director appointments and resignations, shareholder changes and other statutory updates.
• Support annual returns, Economic Substance notifications, beneficial ownership filings, audit extension filings, liquidations and dissolutions.
• Prepare information required for CORIS and CIMA reporting, including the Prudential Information Survey and CIMA annual declarations.
• Maintain accurate registers, minute books, correspondence, governance records and electronic client files.
• Monitor statutory and internal deadlines and ensure matters are progressed accurately and on time.
• Assist with invoice follow-up, aged debt and related administrative queries where required.

Fiduciary Director and Governance Support

• Provide executive and administrative support to Fiduciary Directors across their client portfolios.
• Coordinate approvals and signatures, prepare board and corporate documentation, and maintain governance records.
• Track corporate actions, annual obligations and regulatory requirements, with timely follow-up and escalation.
• Liaise with internal teams, regulators, service providers and other stakeholders as directed.

Client Lifecycle and Onboarding Support

• Support client onboarding, including the preparation of risk scorecards, client profiles and structure charts.
• Collate customer due diligence information, prepare CDD packs and undertake screening in line with internal procedures.
• Prepare and maintain trigger-event and closure documentation and support updates to client records.
• Assist with periodic reviews, document collection and other client lifecycle requirements.

Systems, Controls and Workflow

• Use and maintain approved corporate administration and records systems, including Viewpoint and EDMS.
• Prepare and coordinate supporting work for CORIS and CAP filings. Access to those systems will remain with authorised personnel in the Cayman Islands.
• Maintain trackers and management information to support workflow oversight, reporting and service delivery.
• Escalate risks, delays, exceptions and outstanding matters promptly.

The successful candidate must have:

• Relevant experience in corporate services, fiduciary services, fund administration, legal, trust or another regulated professional services environment.
• Practical understanding of corporate administration, statutory filings, governance records and client lifecycle processes.
• Knowledge of Cayman corporate and regulatory requirements is strongly preferred.
• Understanding of anti-money laundering and customer due diligence requirements.
• Strong written communication, document preparation and organisational skills.
• High attention to detail, sound judgement and the ability to manage competing priorities and deadlines.
• Proficiency in Microsoft Office; experience with Viewpoint or a similar corporate administration system is advantageous.
• Ability to work independently while collaborating effectively with a remote Cayman-based team.