Office Administrator - 6 months' contract, Group

Principal Accountabilities:

Reception, visitors and office presentation

• Welcome clients, visitors, suppliers and colleagues in a warm, professional and helpful manner.
• Answer incoming telephone calls and handle or redirect enquiries in a professional manner.
• Maintain the professional presentation of reception areas, meeting rooms, kitchens, shared spaces and general office areas.

Meetings

• Coordinate internal meetings, including room bookings.
• Coordinate refreshments, catering and room set-up for meetings, client visits and office events.

Office administration and facilities 

• Monitor, order and maintain office consumables, stationery, refreshments and other supplies to support the effective day-to-day operation of the office.
• Process incoming and outgoing post.
• Assist with the administration and processing of client payments where required.
• Coordinate practical office issues, escalating where appropriate and following through to resolution.

Professional standards and ways of working

• Communicate clearly and professionally, both verbally and in writing.
• Handle confidential, business-sensitive, people-related and project information with discretion and sound judgement.
• Remain dependable, organised and proactive, with a positive approach to changing priorities.
• Record time on the Company’s time recording system where required, ensuring narratives are clear and accurate.
• Undertake any other duties that management may reasonably require. 
  

 The successful candidate must have:

• Previous experience in an office administrator, receptionist, team assistant, facilities coordination or similar office support role.
• Strong Microsoft Office skills.
• Experience arranging and coordinating internal and external meetings, including room bookings, refreshments, catering and visitor arrangements.
• Strong written and verbal communication skills in English, with the confidence to engage professionally with senior stakeholders, clients, colleagues and suppliers.
• Dutch language skills are highly desirable.
• Highly organised, accurate and able to prioritise effectively in a busy office environment.
• Practical, proactive and comfortable taking ownership of day-to-day office administration and facilities-related tasks.
• A positive, collaborative and service-led approach, with strong attention to detail and high personal standards.
•